Group Estates Officer

Job Summary

The Estates Officer will support the Estates department to ensure that the buildings and assets within Group locations are maintained to the highest standards in line with all legal and regulatory requirements. The EO will implement, update, and maintain ZetaSafe (the Estates compliance platform), they will complete scheduled audits & surveys and ensure record keeping is aligned across the Group. Provision of project coordination and support will be an integral part of their role. Creation and subsequent interrogation of O&M manuals across all sites. The person will need to be flexible in their approach and be able to allocate resources to meet business needs.

Key Duties & Responsibilities:

1. Implement, update, and maintains Zeta Safe platform across the Group
2. Provide project coordination to support Estate’s Managers in relation to contractors by organising meetings, preparing reports on work in progress, tracks progress, analyses facts and figures and updates managers with any additional costs
3. Liaise with outside suppliers & service providers to confirm and analyse information on tasks, frequencies, costs and report on findings weekly
4. Ensure record keeping systems are maintained in line with robust standardised department structures across the Group
5. Support Management by undertaking quarterly site surveys and reporting on discrepancies
6. Carry out surveys and audits of record keeping on all sites and subsequently advise on improvements to enhance the built environment.
7. Creating and subsequently interrogating O&M manuals per site to extract relevant information regarding assets and maintenance schedules, hazards etc.
8. To provide Quality Assurance for projects across the Group.

The above list is not exhaustive and additional / alternative tasks may be required from time to time as directed.

Person Specification: 

Qualifications

Essential

• 5 GCSE’s A-C

Desirable

• Internal Quality Assurance
• Auditing Course

Experience

Essential

• Strong IT experience in Microsoft applications
• Working in a healthcare setting
• Any software platform experience
• Auditing experience
• Robust process implementation

Desirable

• Quality assurance
• H & S
• Safety checks

Special Knowledge and Skills

Essential

• Healthcare Estates
• Complete risk assessments
• Inspection preparation and presentation

Desirable

• Knowledge of RQIA standards
• In-depth knowledge of industry legal and regulatory requirements

Personal Attributes

Essential

• Flexible approach, ability to work on their own and as part of the team. 
• Motivated, enthusiastic, problem solver.

To apply, please complete an application AND monitoring form and return to the recruitment team.

CV's will not be accepted.

Closing date for all applications is Thursday 21st October, 2021 at 4pm.

How to Apply

To apply, please complete an application and monitoring form and return to the recruitment team at:
Human Resources Department, Kingsbridge Healthcare Group, Channel Wharf, 21 Old Channel Road, Titanic Quarter, Belfast, BT3 9DE or email to recruitment@kingsbridgehealthcaregroup.com

For queries, or further information, please contact the HR Department on 028 9073 5232.